Managing Drawings Yourself Series 1/4; Buying Software

Welcome to the new theDMSeffect Website

Thinking of buying a software package for drawing management?


There is plenty of packages out there that you can purchase, install and setup yourself.


However, this move has inherent issues:

  • Someone on site has to become the champion of the system. Learn how it works, how to configure it and how to trouble-shoot it
  • Someone has to enter the documents into the system. This can be a big job and can take some time
  • Systems often need a server to run on
  • More often than not, client software has to be installed onto user’s computers to allow them access to the documents on the server
  • If the champion of the system leaves the organisation, the knowledge goes with them, and you can be left with the problem of getting someone else up to speed to manage the software
  • These packages are quite powerful and pack a lot of features. This can cause problems as the more powerful something is, the less easy it is to learn and use. Especially for the end user; electricians, fitters, boilermakers, etc.


The better solution is to subscribe to an online drawing management system that is managed by a 3rd party.

  • The subscription company should be a full-service provider to assist with drawings and documents. This reduces the need to have a system owner on site that knows the software inside and out. Obviously reducing the impedance of key drawing management staff leaving your organisation
  • The subscription company would ideally assist with populations of your system. This task can be incredibly involved. Cleaning up the dataset, mining out the metadata and populating your system based on something logical to your site. Drawing Management is not your core competency, but it is for Drawing Managers
  • Client installs and servers for hosting the system will be a thing of the past. Users only need a web browser
  • Our system is specifically designed to be user friendly to the staff where using a computer is not the main requirement of their role. Often these are trades staff

Our drawing management system (and just as important the services we provided in tandem) is likely to cost you far less than doing it yourself. All while reducing the risks and overheads to your organisation.


If you have any questions about our system or Drawing and Document Management in general, please feel free to contact us.

See for more detail.


PricewaterhouseCoopers – “Input Management Industry Statistics: An average organization makes 19 copies of each document. Spends $20 in labour to file each document. Spends $120 in labour searching for each misfiled document. Loses one out of every 20 documents. Spends 25 hours recreating each lost document.”

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