March 2023 DMS Software Updates

October 2022 DMS Software Update

Version 3.01.41.xx (March 2023)

Improvements to the DMS

  • We have run the Check Files Utility on all systems and set up weekly file checks.
  • Check Files Utility has also had performance improvements and tweaking.
  • Upgraded all systems databases compatibility level to at least 130.
  • Implemented health checks for the system for detecting website downtime.
  • Added a search on Site name in Sites table and 3rd Party system name in 3rd Party systems table and filter disabled sites and 3rd party systems with the “Show Deleted” toggle.

remember me tick box

i Site table search and filter

Email Two Factor Authentication

  • When attempting to log in with the correct credentials, you will be prompted to enter a 6-digit code sent to your email.
  • You will be able to be toggled this on or off per site, it will be toggled off by default so please contact us if you would like this feature turned on.

remember me tick box

i 2FA login – one time code

Development Announcement

Each rollout will likely be smaller and more constant for the next 6-9 months.

This is because we are preparing 2 major builds that will happen concurrently with the small rollouts.

The 2 major builds will be broken up over 4 stages.

 

  • Stage 1 – Update all frameworks.This will make the system faster and smoother in all areas.

  • Stage 2 – Job System Enhancement

The end result will be a more detailed job tracking system. With more transparency about if jobs have been approved,acknowledged, etc.

          • Due dates
          • Order the job to be covered by.
          • Attachments within jobs.
          • And much more.
  • Stage 3 – Document Dashboard Redesign

As this progresses you will be shown the changes to come.
You will be included in the discussion.

          • The current Document Dashboard does not work well on 125% view which many uses use.
          • It also does not utilise new technology and tools available.
          • Same too for Space. Space can be better utilised.
  • Stage 4 – Thumbnail view

There will be another view of the dashboard to display a gallery of images of each of the drawings in the table.
It will mean you can scroll images based on your search and visibly see each drawing/document it is you need.

Application License Fixes

  • Fixed issue when the application license has expired, users were not redirected to a license expired page right away.
  • Fixed another issue where users could not reload the website after license had been renewed. Users can now click the “Back to the Main Menu” button to return to the DMS once the license has been renewed.
  • Set up License expiry reminder emails to ensure renewal on time before the system becomes non-functional.

Bugs Fixed

  • Documents passed checking were not being self-approved and remained in users’ notifications.

  • Files rolled back from approval/check summary not moving to the correct folder.

  • Hourly AD Sync was running with issues on clients with new users being added.

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